Villas & Vacations Property Management
Introduction
Villas & Vacations have been renting and managing properties here in the Algarve for the past 30 years. We have over 18,000 villa and apartment rental bookings to date, many repeat clients and contracts with major tour operators to the Algarve, proving our property management is both well established and of consistent quality.
By having your property rented and managed by Villas & Vacations you have one point of contact. We have invested in the latest computer technology and aided by our in-house rental and property management system our trained staff have all the information available to answer your queries efficiently and without delay.
As the largest independent Rental Agency in this area, we are well positioned to achieve a good level of rental income. Our staff will advise and make recommendations on how to improve your property in order to maximise your rental bookings.
Property Management Service
Our property management service is designed to provide the right level of service for you and your property. The key element to our service is your Property Manager. Our property managers regularly inspect and systematically check on all aspects of your property.
- Security
- House keeping
- Maintenance
- Electrical appliances
- Service contractors i.e. pool and garden maintenance
- Inventory
- Guest arrivals & property readiness
Before commencing the management of your property you can, if you wish, agree a schedule of items for regular inspection with your Property Manager. This can range from checking irrigation settings to watering of internal plants.
In addition to your Property Manager, a specific maid will be appointed to your property who will visit once per week, when the property is not occupied, to carry out general airing and cleaning. This will ensure the property is always in readiness for any last minute occupation.
Bill Payments
All bills presented to us such as electricity, telephone, pool and garden maintenance are paid by us on your behalf and then debited to your personal account. This service ensures that bills are paid promptly and we can attend to any necessary contact with the service provider. Each month you will receive an online itemised statement of account, with links to original invoices.
Local Authorities
With our experience and local knowledge we can liaise with any of the local authorities regarding your property. We can 'speed up' such items as telephone installation or any other feature you wish to have added to your property. Any legal matters or tax returns etc. can usually be referred to our advisors at preferential rates. As a 'non-resident' owner of a property in Portugal by law, you must appoint a Fiscal Representative here in Portugal. This we can also assist you with.
Owners Discount Card
All property owners will receive a Bonus Card offering discounts at our Tennis Club facilities:
- Algarve Tennis & Fitness Club - Reduced court fees, discounted tennis lessons
Club House
Discount on food & drinks
Fees for providing the above service
| Property Type | Bedrooms | Price per month (Euros) |
|---|---|---|
| Apartments | 1 or 2 | €147 |
| Townhouses | 2 or 3 | €155 |
| Villa | 3 | €178 |
| Villa | 4 | €195 |
| Villa | 5 | €225 |
Additional Services
Cleaning, Maid & Laundry Service
We provide a complete cleaning, maid and laundry service whilst you or your guests are in occupation. Our housekeeping staff is backed up by our own laundry facility and mobile telephones keep them in constant contact with our main office. Daily maid service is charged at €24 for the first hour and then €16 per hour and laundry, if removed to our laundry at €5.5 per kilo. Prices quoted include IVA.
Our Prices during Rental Occupation
If you decide to rent your property, we have a fixed charge per day occupied during the rental period. This charge includes:
- maid hours
- cleaning products
- general laundry (i.e. sheets/towels)
- travel time and IVA.
| Size of Property | Cost per day occupied |
|---|---|
| 2 Bedroom | €24.00 |
| 3 Bedroom | €33.00 |
| 4 Bedroom | €38.50 |
| 5 Bedroom | €50.00 |
| 6 Bedroom | €80.00 |
| _ _ |
Supplementary Factors
The above prices are for an average property and, in some cases, these will be subject to supplementary charges:
| Supplement for: | % |
|---|---|
| Villas upto 3 bedrooms | 5% |
| Beach Towels | 5% |
| More bathrooms than bedrooms | 5% |
| Covered area greater than 400m² | 5% |
| Plot size greater than 1700m² | 5% |
| 5 Star villas either inside or out | 5% |
| * The total percentage factors added to the daily rate will not exceed 20% |
Maintenance and window cleaning
A monthly visit can be made to clean windows on the outside (where possible), pressure wash all terraces and ensure terrace drains clear of blockages. There is a fixed cost for this service when provided on a monthly basis, which will be debited to your account. Less frequent visits can be organized by agreement however costs involved will be dependent upon the frequency of visits.
This service will automatically be performed once per month to properties within our rental programme.
| Size of Property | 1 Bed | 2 Bed | 3 Bed | 4 Bed | 5 Bed |
|---|---|---|---|---|---|
| Cost per day | €35 | €50 | €65 | €70 | €100 |
| *All prices in EUROS (incl. IVA) |
Maintenance
Villas & Vacations have a dedicated team of maintenance personnel able to carry out most minor repairs. Small maintenance work is charged at €50 per hour plus materials. There is a minimum charge of €90 for call out after 6 p.m. and at weekends. Whenever possible authorisation will be sought for work that may exceed a cost of €250.
Inventory
We strongly recommend that you have an inventory agreed at the start of the contract. Once completed a copy will be kept by Villa Club. Please note that the complete inventory will not be checked after each rental booking. We would suggest that a new inventory is completed every couple of years.
Pool and Garden
If you have a preferred garden or pool maintenance contractor, we are happy to continue with them and ensure they provide the service as per their contract. Alternatively we can arrange a good and reliable contractor to ensure that you are guaranteed a competitive price and a service which has been vetted by Villas & Vacations.
Cost of pool maintenance via Villa Club's preferred contractor:-
| Pool Size | Price (Euros inc IVA) |
|---|---|
| 9 x 4m | €140 |
| 10 x 5m | €165 |
| 12 x 6m | €200 |
| Heated Pools: add €30 to above |
General
Work carried out by your Property Manager above and beyond normal duties will be charged at €35 Inc IVA per hour.
Meeting of private guests/clients and providing key collection
| Time | Price (Euros) |
|---|---|
| During office hours | €50 |
| Outside office hours | €90 |
| _*Prices quoted include IVA |
Rentals
If you intend to market your property for rental we strongly recommend you apply for a local rental licence "AL Licence".
Properties for rental are legally required to meet general standards in relation to privacy, safety and hygiene.
To obtain this licence certified copies of floor plans, gas and electricity certificates, habitation licence and tax certificate are required. Properties must also possess a 'complaints book'.